Quote Request Letter Template

A quote-request letter asks a vendor for pricing on specific work.

Copy this template

[[Sender Name]]
[[Company]]
[[Date]]

[[Vendor Name]]
[[Vendor Company]]

Dear [[Vendor Name]],

Please provide a quote for [[scope of work]] for [[Company]].

Requirements:
- Quantity / spec: [[details]]
- Needed by: [[date]]
- Deliverables: [[list]]

Please include [[price, timeline, and any assumptions]] and send it to [[email]] by [[quote deadline]]. Thank you.

Sincerely,
[[Sender Name]]

What to fill in

The exact scope of work
Quantities and deliverables
Your needed-by date
The quote deadline

Tips

The more precise the spec, the more accurate the quote.

State the deadline so they prioritise.

Ask for assumptions, not just a number.

FAQ

Should I get multiple quotes?

For meaningful spend, two or three quotes give you leverage and a sanity check.

By Tracy Walsh, business writing coach

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